Office Fit-out and Consolidation

Our office relocation services are as shown below.

Studying relocation of the head office, Comparison of candidate buildings. We support management decision making regarding the office relocation to arrange smooth project start up, while studying cost reductions through identifying the required area, construction costs, financial impact, and improvement effects based on our benchmark database and simulations. We also support clients in selecting the optimum building, firstly by providing evaluation of candidate buildings with a feasibility study reflecting clients' requirements, such as locations, building facilities, construction costs, and then by creating test fit plans.

Basic plan and schematic design: Optimization of plan and design

The schematic design and schematic outline document are developed smoothly by our in-house designers and engineers based on an understanding of regulations and the characteristics of MEP equipment.

Preparing an ICT infrastructure

Our professional engineers plan the ICT infrastructure of the office while taking into account the optimization of the functions, method of use, and cost performance.

Paper Reduction, Paperless, Shared Desk

In-house work style consultants introduce the office operation plan and the situation of Meiho's telework activities, and support implementation and practice in your company.

Assessment of relocation construction costs, and price negotiations: Assessment of quotations, price negotiations, competitive bidding

We carry out cost negotiations with building owners and designated building contractors. We verify your procurement policy, and provide a cost management service aimed at realizing cost minimization.
・Competitive bidding for tenant work (new furniture, telephone facilities, LAN, AV systems, moving, security, etc.)
・Assessment of quotations for restoration work of the exiting building, price negotiations, and schedule negotiations.
・Cost report on time with updating the cost control sheet from the earliest stages of project through to completion.

• * Value engineering (VE): an approach that clarifies the relationship between value of actualization and required costs in order to provide multiple low-cost options that lower costs without detracting in terms of value.

Follow-up

We will continue to support the client's office operation even after the relocation.

In a corporation consolidation project, there are many issues at the initial stage, including the obtaining of information concerning corporations and organizations, and coordination of opinions among many persons concerned, making it extremely difficult to implement the project. We provide support for the following as important points at the initial stage of the project.
(1) Project task arrangement (arrangement of purpose and policy), budget, master schedule, tasks of persons concerned, completion timing, etc.)
(2) Development of project operation policy (conference body, shared information rules, approval process, construction quality inspection, etc.)
(3) Survey of the current situation and analysis (office rules, work style, ICT, security, checking of the required data and drawings)

When integrating offices that have difficult cultures, it is important to study and planning significant elements, such as work style and security rules so as to operate the new offices. We provide a variety of solutions that meet the requirements of clients at minimal cost with a wide range of engineers specializing not only in construction and facilities, but also work style and ICT.

First we discuss the contract scheme and the policy for selecting each work task with the client, then formulate the optimum method, and implement it, because various ordering methods are conceivable such as centralized purchasing led by the head office, or individual selection of contractors conducted by each base (or each company). In order to ensure that a large number of project members (head office, on-site, contractors, etc.) can share the latest information in a timely manner at the construction work stage, we make use of cloud management tools. This also ensures that the members of the Project Management Office can share information on the progress of the work without visiting the site, even when the site is in a remote area.

It is important to carry out preparations prior to the relocation because it is not easy for employees who start to work in a new office to abruptly change over to a new way of working style. For this reason, we can provide support for preparing an office manual and also for putting it into practice. We also have a quotation assessment service for restoration work of the old office.

Concerning the consolidation of factories and research laboratories, we develop the basic concept of the building based on an analysis of current and future functions. We also carry out management that reflects the wishes clients aimed at early operation and minimization of renovation costs.